Job Description

Secretary PositionWarm, kind, efficient, capable-of-multi-tasking secretary needed for busy office at growing private K-8 school.This role involves performing a wide range of administrative and office support duties to ensure the smooth and efficient operation of the school and to support the principal. As the first point of contact, both in person, over the phone, and via email, you will play a key role in creating a positive first impression and setting the tone for the school environment. For this reason, the ideal candidate should be upbeat, friendly, professional, and welcoming.Main Job Tasks and ResponsibilitiesServe as the first point of contact for the school by managing phone calls, emails, and digital inquiries; screen and route communications appropriatelyWelcome and assist visitors, parents, and students, ensuring a positive and professional experiencePerform general administrative duties including email management, document preparation, digital copying/scanning, and mail distribution (physical and electronic)Maintain and organize digital filing systems and, where necessary, physical records in compliance with school policiesEnter, update, and manage data in school information systems (SIS) for attendance, billing, donations, tuition, reporting, and student recordsGenerate reports and retrieve information from databases and digital platforms as neededRespond to administrative questions and troubleshoot routine issues, escalating when appropriatePrepare, format, and edit communications including correspondence, reports, newsletters, and internal documents using modern productivity toolsManage office supplies and place orders as neededCoordinate with facilities/maintenance teams for building or equipment issuesCreate and distribute weekly newsletters using email platforms and digital design toolsMaintain and update the school website, calendar, and parent communication platforms with events, forms, and announcementsSupport faculty and staff with administrative and technology-related tasks, prioritizing based on school needsProvide basic first aid (e.g., bandages, ice packs) and follow school protocols for health and safety situationsManage daily attendance, maintain accurate records, and assist with report cards and student documentationAssist with school events, scheduling, and coordination using shared calendars and communication toolsPerform additional duties as assigned to support school operationsEducation and ExperienceProficiency with modern office software and platforms (e.g., Google Workspace, Microsoft Office, email systems, and digital collaboration tools)Experience with student information systems (SIS) or similar databases preferredFamiliarity with standard office equipment and basic troubleshootingUnderstanding of administrative procedures, digital recordkeeping, and data privacy practicesKnowledge of general office management principles and workflowsKey CompetenciesWarm, welcoming demeanor with a commitment to creating a positive, happy school environmentStrong written and verbal communication skills across multiple platforms (in-person, phone, email)Excellent organization, time management, and multitasking abilitiesAbility to prioritize tasks in a fast-paced environmentProblem-solving skills with sound judgment and discretionAttention to detail and accuracy in all workFlexibility and adaptability with changing priorities and technologiesAbility to handle sensitive information with confidentialityTeam-oriented mindset with a focus on supporting the school communityCommitment to acting in the best interests of the school at all timesHours: Monday to Thursday 8am-4pm, Friday 8am-2pm.Pay: Starting at $20 per hour/negotiable, plus retirement plan and FSAInterested candidates should respond with a resume and list of references.

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